Fleet Solutions

Vehicle Compliance

Vehicle Compliance

As a fleet manager, one of your main duties is to ensure vehicle compliance. Make this task simple and effective in a partnership with Merchants Fleet Management. With more than 50 years of experience in the industry, we know what it takes to comply with the multiple rules and regulations organizations impose on commercial fleets. Our team of bright minds always keeps up with the latest developments in fleet compliance, such as the recently passed Financial Accounting Standards Board (FASB) standard. Learn about this new rule. We have all the information you need to enjoy total peace of mind in an industry with many constantly updating rules.

The Importance of Maintaining Vehicle Compliance 

Vehicle compliance is something every fleet manager has to deal with. Compliance rules are in place to improve the safety, efficiency, and smart functionality of fleets around the country. No matter what type of vehicles are in your fleet, code compliance must be at the forefront of your mind. You need to create a fleet policy document that describes your demands to your drivers. With your policy in hand, your drivers will understand what they can and can’t do with your vehicles, what fuel they can purchase, and how to handle accident or emergency situations. Your policy gives you a basis for your authority as fleet manager.

Creating a policy is the only way you can maintain control over the actions of your drivers and the safety of your vehicles. Your policy must cover vehicle assignment, replacement policy, personal use rules, maintenance/repair regulations, safety training, and your own protocols. Keep your policy updated according to new standards and regulations, and keep copies constantly available to your drivers. Merchants Fleet Management can help you create your compliance policy and enforce it throughout your organization.

When you partner with Merchants Fleet Management, you have access to a variety of fleet solutions that will enable you to keep up with vehicle compliance. See what we have to offer. Our services will enable you to improve the safety of your drivers on their routes, as well as the overall efficiency and cost-effectiveness of your vehicles. For example, compliance with the Federal Motor Carrier Safety Administration (FMCSA) electronic logging device standards will give you vital data on the performance of your vehicles and drivers. Maintaining compliance is the best way to have a stable, self-sufficient, and secure fleet.

Comprehensive Solutions to Assist with Vehicle Compliance

At Merchants Fleet Management, we know vehicle compliance isn’t easy. There are dozens of federal and state regulations you must be aware of. To avoid expensive fees, penalties, and liabilities, partner with a service provider that has in-depth knowledge of the standards in your industry. Merchants Fleet Management works one-on-one with clients to understand their fleet size, needs, and applications, and to give a comprehensive overview of all rules a fleet must comply with. We then suggest tailored fleet solutions to help your unique situation. View our tailored fleet leasing philosophy. Solutions we have to help you with vehicle compliance include:

  • Department of Transportation (DOT) compliance. DOT has dozens of rules in place to streamline and regulate company fleets. These include hours of service regulations, which stipulate how long a driver can be actively driving and how long he or she must rest in a day. The DOT also requires drivers to submit daily driver vehicle inspection reports at the end of each shift, giving an overview of the vehicle’s performance and condition. Our team can help you comply with these rules, as well as tackle driver qualification management and driver consultation and training.
  • FMCSA licensing and permitting regulations. Certain drivers need commercial driver’s licenses (CDLs) to legally get behind the wheel of a fleet vehicle. The FMCSA has many rules in place regarding who can drive different vehicles, which permits you need to operate your fleet, and what type of licensure your drivers and supervisors need to manage a commercial fleet. Merchants Fleet Management offers annual vehicle inspection tracking solutions to help fulfill these requirements.
  • Internal Revenue Service (IRS) tax reporting. Navigating accounting and tax requirements can be complex as a fleet manager. To accurately report your income and expenditures during tax time, you need careful documentation of your International Fuel Tax Association (IFTA) fuel, mileage, and highway use information. You also need to manage your vehicle/asset off-road fuel tax refunds. Trust professionals to help you get through all the proper paperwork you need to deliver to the IRS.

Browse all our compliance services. Vehicle compliance is about much more than maintaining your fleet and training your drivers. A lot goes into proper compliance, including understanding the myriad of rules that apply to your company. Merchants Fleet Management can make compliance easy, so you can rest assured your fleet is following all the rules.

Why Partner with Merchants Fleet Management for Vehicle Compliance?

Handle your fleet’s vehicle compliance with professionalism with help from Merchants Fleet Management. When you partner with our team, you have access to a wealth of vital industry information and personal consultants. Meet our group of intelligent industry leaders. Our crew will meet with you one on one to discuss your compliance issues and requirements.

We can inform you of any important changes the FMCSA, DOT, FASB, or other organization has made to fleet management regulation. We will come up with a customized solution to ensure vehicle compliance, and help you implement a policy or program that works for your company. Merchants Fleet Management works with clients to gain a complete picture of their organizations, including fleet size, vehicle applications, and business goals. Only then can we personalize our approach to compliance solutions. Our tailored philosophy for doing business relies on the relationships we create with our clients.

Master Vehicle Compliance Today 

If you’re ready to finally cut through the red tape that’s cluttering your organization, come to Merchants Fleet Management. We know we have the ideal solution for your company because we customize our programs specifically for each client. You no longer have to worry about incurring expensive fees and penalties for failing to comply with federal codes. To get started on mastering fleet vehicle compliance today, go online or call (866) 653-2737.

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Merchants Fleet Management specializes in commercial fleet management solutions for companies with 10 or more fleet vehicles.

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